Tips for Your Non-Profit: The Next Steps to Take After Winning a Project Bid

New Jersey Solar Energy

Understand What’s Next for Your Non-Profit After A Project Bid is Won

Non-profit organizations often look to fund projects through grants and other available resources. You put considerable effort into researching, applying for, and submitting applications with the goal of receiving the funding you need. Once you win a project bid, there are many steps you should take to assure your project goes off without a hitch.

  1. Create a plan.

Once you win a project bid, review your original proposal and create a plan of action. Include necessary tasks, target completion dates, and steps that need to happen for your vision to become a reality.

  1. Assign a project manager.

It is impossible to complete big projects without a point-person to handle incoming questions and assign tasks to necessary parties. This individual, known as the project manager, should be passionate about the project, capable of juggling many tasks, and able to hold other’s accountable for their responsibilities.

Some non-profits choose to hire a project management company to oversee and effectively manage more extensive projects. This is especially true if they don’t have anybody in-house with the right credentials or their existing employees are already overloaded with responsibilities.

  1. Identify areas that need attention.

Review your project plan and look for areas that need attention or additional resources. This can include areas that you need to conduct additional research, recruit the right individuals to handle, tasks that your organization is unfamiliar in handling, or areas that require you to understand specific regulations to remain compliant.

  1. Create policies and procedures.

There are two sets of policies and procedures your non-profit needs to create. The first set of policies and procedures are written requirements for volunteers and employees that outline steps to take to manage risk appropriately, remain compliant, how to handle certain incidents, and who to report specifics to. Outlining this information helps create a smooth process for your ongoing project.

The second set of policies and procedures are requirements and expectations for any contractors performing tasks. These can be part of any contracts you have in place and clearly state how projects should be completed, changes handled, and repercussions for not following through as stated.

  1. Track your budget.

Non-profit projects vary in size, but the larger they are; the easier it is to get off-track on your budget. Create a system to track your budget through the entire project. Take notice of any requests that are outside of your original project scope. While a change may seem small, the long-term effect may prevent you from successfully completing your project. Since you are only allotted a certain amount of funding, it is crucial that you remain in budget, so you don’t have to track down additional funding elsewhere.

  1. Communicate effectively.

Whether you are managing the project in-house or outsourcing, it is important that you meet with the project manager often to assure you remain on track for completion. Effective communication is also the best way to establish and build relationships with those involved in the day to day tasks. When you have a strong relationship, it is easier to trust the project manager is doing what is necessary, which frees your time to work on other important components of your nonprofit responsibilities.

If your non-profit is in need of a project manager or other aspects of project completion after winning a bid, contact The Entech Group today. We provide start to finish project solutions for your next engineering, environmental, and construction endeavor.