Tips for Your Non-Profit: The Next Steps to Take After Winning a Project Bid

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Understand What’s Next for Your Non-Profit After A Project Bid is Won

Non-profit organizations often look to fund projects through grants and other available resources. You put considerable effort into researching, applying for, and submitting applications with the goal of receiving the funding you need. Once you win a project bid, there are many steps you should take to assure your project goes off without a hitch.

  1. Create a plan.

Once you win a project bid, review your original proposal and create a plan of action. Include necessary tasks, target completion dates, and steps that need to happen for your vision to become a reality.

  1. Assign a project manager.

It is impossible to complete big projects without a point-person to handle incoming questions and assign tasks to necessary parties. This individual, known as the project manager, should be passionate about the project, capable of juggling many tasks, and able to hold other’s accountable for their responsibilities.

Some non-profits choose to hire a project management company to oversee and effectively manage more extensive projects. This is especially true if they don’t have anybody in-house with the right credentials or their existing employees are already overloaded with responsibilities.

  1. Identify areas that need attention.

Review your project plan and look for areas that need attention or additional resources. This can include areas that you need to conduct additional research, recruit the right individuals to handle, tasks that your organization is unfamiliar in handling, or areas that require you to understand specific regulations to remain compliant.

  1. Create policies and procedures.

There are two sets of policies and procedures your non-profit needs to create. The first set of policies and procedures are written requirements for volunteers and employees that outline steps to take to manage risk appropriately, remain compliant, how to handle certain incidents, and who to report specifics to. Outlining this information helps create a smooth process for your ongoing project.

The second set of policies and procedures are requirements and expectations for any contractors performing tasks. These can be part of any contracts you have in place and clearly state how projects should be completed, changes handled, and repercussions for not following through as stated.

  1. Track your budget.

Non-profit projects vary in size, but the larger they are; the easier it is to get off-track on your budget. Create a system to track your budget through the entire project. Take notice of any requests that are outside of your original project scope. While a change may seem small, the long-term effect may prevent you from successfully completing your project. Since you are only allotted a certain amount of funding, it is crucial that you remain in budget, so you don’t have to track down additional funding elsewhere.

  1. Communicate effectively.

Whether you are managing the project in-house or outsourcing, it is important that you meet with the project manager often to assure you remain on track for completion. Effective communication is also the best way to establish and build relationships with those involved in the day to day tasks. When you have a strong relationship, it is easier to trust the project manager is doing what is necessary, which frees your time to work on other important components of your nonprofit responsibilities.

If your non-profit is in need of a project manager or other aspects of project completion after winning a bid, contact The Entech Group today. We provide start to finish project solutions for your next engineering, environmental, and construction endeavor.

The Benefits of Outsourced Facility Management

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Many Organizations Rely on Outsourced Facility Management to Complete Projects

Even though there is an ongoing debate on whether outsourcing is beneficial, many businesses continue to rely on it to improve internal operations. Outsourcing facility management jobs to a third-party company is a trend that will only continue to grow in 2018 as more businesses focus on creating a better experience for their clients. If you are still on the fence about outsourcing your facility management needs, consider these benefits before making the crucial decision.

  1. Less Expensive

Recruiting, interviewing, screening, and training new employees to accurately handle facility management is a costly task for any organization. This is especially true if you have a high employee turnover rate.  When you outsource, you won’t have these human resources expenses or additional employee expenses like benefits, healthcare costs, and lost productivity when they take time off from work. You pay for the services rendered by the facility management company, and these expenses are transferred to them.

  1. Better Response Time

Often times when organizations try to manage facility management tasks in-house, tasks get brushed aside so managers can take care of more pertinent needs. When project management tasks are pushed aside for too long, the organization ends up behind in the overall project. Outsourcing these projects assures you will meet ongoing deadlines and your project will be completed on time.

  1. Specialized Expertise

A facilities management company specializes in the services they offer which makes them better equipped to handle every detail. By outsourcing projects to a vendor, you and your team no longer have to juggle special project tasks in addition to daily responsibilities. As a result, your organization is more efficient and able to better handle customer requests instead.

  1. Decreases Risk

Special projects increase the number of risks your organization faces such as fire, theft, environmental concerns, and employee injury.  Outsourcing the project to a vendor transfers these risks to the vendor instead of your organization. Since they are experts, they already understand these risks and have a well-structured risk management plan to minimize risks and keep the project area safe.

  1. More Cost-Effective in the Long-term

One of the biggest struggles of in-house facility management is trying to keep up with and maintain changes. The expense of continuing education, equipment upgrades, and remaining compliant with industry standards quickly add up for organizations. These expenses are no longer your worry when you outsource.

  1. Increased Employee Retention

Outsourcing means employees no longer have to juggle multiple hats and types of responsibilities. Employees who can focus on what they need to each day, tend to be more satisfied with their job, and are less likely to leave for a new career.

  1. Improves the Customer Experience

Experts predict that customer experience will be the key differentiator between businesses by 2020. Businesses that fail at creating efficient and effective internal procedures struggle the most with creating a positive experience. Since outsourcing facility management jobs alleviates wasted resources, your organization has the time you need to deliver customer expectations and create a better experience.

Outsourcing facility management jobs is beneficial to your business. When managed properly, your organization will see a change in the culture, decreased expenses, and a better customer experience as a result. Contact The Entech Group today to help manage your next project.

Why Should I Consider Hiring an Engineer?

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There are a countless number of projects that require the help of an engineer. Engineering companies are responsible for the design, planning, construction, and maintenance of projects in a naturally built environment, including work on roads, bridges, dams, sewage systems, railways, home, buildings, and many others. Hiring an engineer to oversee certain aspects of the project and ensure legal regulations and restrictions are satisfied, can make your life a whole lot easier.

Commercial Projects

Engineers can help assess a project before starting it to develop the best plan of action, helping you save time and money in the long run. They possess a knowledge of local zoning regulations so that any additions or renovations comply with all local and federal rules. Having the upfront knowledge of the best way to carry out a project in a manner that follows all regulations will not only save money by minimizing materials and labor costs but will prevent the need to undo or redo certain steps that may not have complied with regulations.

The role of the engineer becomes even more important as the scope of the project grows. As projects grow, there are added steps that each present an opportunity for error, which can have a greater impact on more people. A thorough analysis of all plans and designs that go into a large-scale public project is crucial for the safety of the public as well as the reputation of the company. A disaster that occurs as a result of improper analysis could result in injury, lawsuits, legal repercussions, and overall negatively impact the reputation of the business or municipality responsible for the project.

What Can They Do for Me?

Engineers can provide a variety of services for projects involving houses, larger buildings, roads, bridges, and more. Preliminary services could involve land surveying and determining boundaries of a piece of property, preemptively ensuring legal compliance and developing the safest and most cost-effective plans to run a project. They also determine which permits are required for commercial projects and can ensure any properties meet the requirements of local building codes.

They can oversee the construction of a project and make sure the details and technicalities are being implemented accordingly and can continue to monitor projects during and after completion for the safest results

Need the services of a reliable engineer? The Entech Group has over 25 years of experience in a wide range of engineering and environmental fields. Contact us today to get started on planning a safer and more cost-effective project.

The Entech Group, Inc.
Office: 400 Morris Avenue, Suite 265, Denville, NJ 07834
Office: 202 Hamilton Blvd., South Plainfield, NJ 07080
Phone: 800-571-8661